FOI/25/101

Question

Answer Type / Notes

Do you currently use RPA?

Yes

If No, are you planning to?

N/A

If Yes, please answer all following questions

What solution(s) do you use?

Microsoft Power Platform: Power Apps and Power Automate.

Main RPA Contact within the Organisation

Andrew Chronias – Chief Information Officer

andrew.chronias@nhs.net

Are Automations Developed in-house or via external provider, if so whom.

Both. We have engaged with TrustMarque and Digpacks for automation development. We also have a number of in-house developments, run through the citizen development model on Power Automate.

Please Provide the following details for all automations you have (Live, being developed or decommissioned)

Please see table below

Department

Please see table below

Title

Please see table below

Brief Description

Please see table below

Are you intending to expand the use of RPA in future, if so into which areas?

Yes, clinical and operational automations subject to the ongoing proof of concept evaluation in collaboration with DigPacks.

Have you already shared automations with another trust?

No

If yes, which organisations

N/A

Are you happy for this to be shared with other NHS Trusts on request (information will not be shared outside the NHS)

Yes

Department

Title

Brief Description

Status

Developer

Health & Safety

Processes monthly audit submissions from MS Form

Live

In-house

Health & Safety

Processes Quarterly audit submissions from MS Form

Live

In-house

IM&T

Processes IT requests from MS Form

Live

In-house

IM&T

Processes IT requests from MS Form

Live

In-house

IM&T

Processes IT requests from MS Form

Live

In-house

IM&T

Processes IT requests from MS Form

Live

In-house

Medicines Management

Processes audit submissions from MS Form

Live

In-house

Medical Devices

Processes requests from MS Form

Live

In-house

Medical Devices

Processes requests from MS Form

Live

In-house

Medical Devices

Processes requests from MS Form

Live

In-house

Medical Devices

Processes requests from MS Form

Live

In-house

Medical Devices

Medical device maintenance App flow

Processes requests from Power App

Live

In-house

Medical Devices

AED audit form

Processes audits from MS Form

Live

In-house

Medical Devices

AED PPM date

Reminder notification of upcoming date

Live

In-house

Medical Devices

AED Battery expiry date

Reminder notification of upcoming date

Live

In-house

Medical Devices

AED pad 1 expiry date

Reminder notification of upcoming date

Live

In-house

Medical Devices

AED pad 2 expiry date

Reminder notification of upcoming date

Live

In-house

Resilience

Processes requests from Power App

Live

In-house

Contracting

Processes requests from MS Form

Live

In-house

Project Management Office

Scheduled backup of sharepoint list

Live

In-house

Project Management Office

Scheduled backup of sharepoint list

Live

In-house

Project Management Office

Scheduled backup of sharepoint list

Live

In-house

HR

Processes requests from MS Form

Live

In-house

HR

Processes requests from MS Form

Live

In-house

Policy Management

Scheduled backup of sharepoint list

Live

In-house

HR

E-forms flows

Processing of forms submitted by E-Forms PowerApp

Live

Capita

HR

ESR New Starter Input

Transfer applicant information from TRAC to create an employee profile on ESR

Ongoing

DigPacks