FOI/2025/26/328

I am submitting an FOI request seeking to understand how public bodies are exploring or applying Artificial Intelligence (AI) to support service delivery. These questions are intended to gather insights into current practice, governance, and future planning. They should not be interpreted as critical; we are simply researching how public services are approaching emerging technologies.

 

Please provide answers to the following:

 

1. AI Use in Operations

1. Does your organisation currently use any form of Artificial Intelligence (AI) or automated systems in its operations?
   • If yes, please list the tools or systems in use and provide a brief description of their purpose (e.g., administrative support, triage, analytics, chatbot services, etc.).
   • If not, please state whether your organisation has explored or piloted any AI-based technologies in the past 3 years.

We are starting to use copilot this is for administrative support and productivity within non clinical activities.

The Trust is evaluating Microsoft Power Platform for automation of HR related processes.

 

 

2. AI for Decision-Making

2.              Does your organisation use AI or algorithmic systems to support or inform decision-making in any area (e.g., resource allocation, risk assessments, case prioritisation)?

1. • If yes, please describe the type of decision-making supported and the nature of the AI’s role (e.g., advisory, automated assessment, automated decision).
   • Please also confirm whether human oversight is applied.

Not currently.

 

 

3. AI Chatbots and Customer Interaction

3.              Does your organisation currently use chatbots or virtual assistants—AI-driven or rules-based—to support public enquiries or internal staff functions

1. • If yes, please specify their purpose, whether they are AI-based, and when they were implemented.

Chatbots are in use within our HR function this was implemented in 2020

Chatbots are also in use within our sexual health service, this is not AI driven.

 

 

4. Policies and Governance

4.              Does your organisation have any formal policy, strategy, or guidance relating to the use of Artificial Intelligence or automated decision-making?

1. • If yes, please supply a copy or provide a link.
   • If not, please indicate whether such a policy is in development.

The Trust has developed an Artificial Intelligence Policy which is in the final stages of ratification.

 

5. Data Protection and Ethics

5.              If AI systems are used, what measures or frameworks does your organisation have in place to ensure:

1. • Compliance with data protection and privacy obligations
   • Transparency for service users
   • Ethical or responsible use 

(For example, DPIAs, algorithmic impact assessments, ethical guidelines—if applicable.)

 

Any use of AI does and would go through DPIA, given that this is not used clinically no ethical assessments have been made, however they would be if used clinically.

 

6. Trials, Pilots, or Future Plans

7.              Has your organisation run any pilots, trials, or exploratory projects involving AI in the last 3 years, or does it plan to do so in the next 12–24 months?

8.     If yes, please provide brief details of the purpose, timeline, and status of these initiatives.

 

Please see response to question 1.

 

7. Staff Training and Awareness

8.     Does your organisation provide any training, guidance, or internal communications to staff relating to AI, its use, or its implications?

9.     If yes, please describe the type of training or include documents if available.

 

As stated above in Q4, plus no additional training currently other than Microsoft provided materials.

10.   If any of the above information is already publicly accessible, please feel free to provide links instead of attachments.

n/a