FOI/2025/26/420

Your request:

I would like to request the following information:

1. Your organisation’s internal business case template (blank), and any current internal guides or best practice documents for staff on how to prepare or write a business case. Please include criteria, requirements, or assessment checklists if available.
2. Any internal guides or standing instructions for your budgetary committee(s) on how business cases are to be assessed or reviewed, including any scoring methodologies, criteria, or objective assessment processes.
3. Your current procurement strategy template (blank), or any process documentation relating to the waiver process that may run alongside the business case.
4. Your organisation’s standing financial instructions (SFIs), or equivalent document governing procurement thresholds and authorisation limits.
5. Your Data Protection Impact Assessment (DPIA) template (blank), and any supporting internal guides for staff on how to complete a DPIA.
6. A single example of a business case for a project or solution involving digital technology or a digital supplier, approved by your organisation in the last 18 months. Please redact or remove any information that is commercially sensitive or personal data as required by law. If your organisation has not approved any such business case in this period, please provide an example from the last 18 months for a project or solution involving an external supplier (not involving digital technology). If neither are available, please confirm this.

If any of the above information is not held, or only held for certain departments or areas, please provide what is available and indicate the applicable directorate/area.

Please provide documents in a machine-readable format (such as PDF, DOCX, or XLSX) wherever possible

 

Our response:

1. Your organisation’s internal business case template (blank), and any current internal guides or best practice documents for staff on how to prepare or write a business case. Please include criteria, requirements, or assessment checklists if available.
2. Any internal guides or standing instructions for your budgetary committee(s) on how business cases are to be assessed or reviewed, including any scoring methodologies, criteria, or objective assessment processes. (Complete)
3. Your current procurement strategy template (blank), or any process documentation relating to the waiver process that may run alongside the business case. (Complete)
4. Your organisation’s standing financial instructions (SFIs), or equivalent document governing procurement thresholds and authorisation limits. (Complete)
5. Your Data Protection Impact Assessment (DPIA) template (blank), and any supporting internal guides for staff on how to complete a DPIA.(Complete)
6. A single example of a business case for a project or solution involving digital technology or a digital supplier, approved by your organisation in the last 18 months. Please redact or remove any information that is commercially sensitive or personal data as required by law. If your organisation has not approved any such business case in this period, please provide an example from the last 18 months for a project or solution involving an external supplier (not involving digital technology). If neither are available, please confirm this. (Complete) - We have disclosed the document with redactions applied under Section 43(2) where disclosure would prejudice the Trust’s commercial interests, and Section 40(2) for personal data.